Operations Assistant, Support to Anti-Corruption Champion Institutions Program in Ukraine at Management Systems International (MSI)

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Project Summary:

The Support to Anti-Corruption Champion Institutions (SACCI) Program in Ukraine is a six-year USAID initiative that has an objective to assist Ukraine to reduce corruption and increase the accountability and transparency of governance in Ukraine. The program seeks to empower key government institutions to fight corruption, build public support for and engagement in anti-corruption efforts, and reduce citizen tolerance to corruption. SACCI works with the wide spectrum of anti-corruption stakeholders, including the specialized anti-corruption bodies, governmental institutions at national and local levels, the private sector, and civil society watchdog organizations. SACCI seeks to promote transparency and accountability during the Ukraine reconstruction efforts.

**Please note: Only Ukrainian citizens are eligible for this position**

Position Summary:

The Operations Assistant will support the SACCI program office in Kyiv, Ukraine and will be responsible for a timely provision of administrative and logistical support to all program activities and for the implementation of administrative systems, procedures, and policies. The Operations Assistant will work cooperatively with project employees, short-term associates, and partner organizations. They will report to Director of Finance and Administration and ultimately to the Chief of Party (COP) and work closely with the entire SACCI team to plan, coordinate and track program support services and activities. This is a full-time position for the period of 12 months.

Responsibilities:

• Ensure operations run smoothly within the department, extend administrative support to the technical team, and streamline record management and data archiving.
• Complete operational requirements by scheduling and assigning administrative tasks within the team and expediting required outputs.
• Review timesheets to ensure they are completed correctly by Project staff.
• Coordinate staff and short-term associate’s field travel when applicable.
• Oversee the delivery of administrative support services such as janitorial service, and assistance for meetings/events/workshops.
• Ensure the preparation and provision of workspaces for new hires, Home Office visitors, and short-term associates.
• Serve as the petty cash treasurer.
• Assist with procurements, including identification of vendors, collection of price quotes, and drafting the agreements.
• Coordinate postage services and document exchange between home office and project office.
• Prepare letters, correspondence, requisitions, and other forms of documents of consequence to be signed by management.
• Liaise with Project Staff and Consultants to draft short-term service agreements and execute Acts of Acceptance in a timely manner.
• Provide general assistance to Finance Manager with the preparation and review of expense reports.
• Perform various position-related tasks, as assigned by the supervisor.

2022-10-13T17:08:30.000 2022-10-21T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Ukraine Management Systems International (MSI)