Junior Project Assistant (Project Clerk) at IOM (Ukraine)

Open to Internal and External Candidates

  Position Title: Junior Project Assistant (Project Clerk) 

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, G3

Type of Appointment: Fixed-term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 1 November 2022

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Context: 

Under the overall supervision of the Chief of Mission (CoM) in Ukraine and direct supervision of the National Officer (SME Boost), the successful candidate will assist with implementation of Migration and Sustainable Development Unit activities with a particular focus on economic recovery activities targeting enterprise development.

Core Functions / Responsibilities: 

1. Provide general/clerical assistance in the implementation of project activities.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Assist in monitoring budget and updating budget related information.
4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
6. Support the organization of meetings, workshops and training sessions.
7. Respond to general information requests and inquiries; set up and maintain files/records.
8. Perform such other duties as may be assigned.

 Required Qualifications and Experience

 Education 

• High School diploma/certificate with three years of relevant experience;

OR

• Bachelor’s degree or equivalent in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one years of relevant professional experience;

 Experience 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
• Experience in organizing workshops, meetings and other events;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Good knowledge of the labour migration related subject areas dealt with by the Organization;
• Excellent planning, organization and coordination skills;
• Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite.

Languages

Fluency in English and Ukrainian. Russian is desirable.

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in  IOM Personal History Form  and sending it by 01 November 2022 the latest.

Only shortlisted candidates will be contacted.

2022-10-18T15:17:18.000 2022-11-01T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна Міжнародна організація з міграції / МОМ