Senior Information Management Assistant (CBI) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Senior Information Management Assistant (CBI)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G6

Type of Appointment: Special Short-Term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 8 December 2022

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Program Officer (CBI) and the IM and Reporting Officer (CBI), the successful candidate will provide support to CBI of IOM Ukraine.

The incumbent will be responsible of gathering information on programme activities and support proper data storage and management for the CBI activities, in addition to supporting with dashboards and factsheets for the CBI programming reporting.

Core Functions / Responsibilities:

1. Implement an integrated mechanism for data gathering and information management across all CBI activities to facilitate collection of accurate and reliable data.
2. Assist in monitoring data collection activities of the CBI activities, utilizing relevant software, such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
3. Contribute to the overall management of a fully functional database to support the CBI unit, the latter using software such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
4. Organize and manage the data collection, input, cleaning, and initial analysis of data for the IOM CBI program unit.
5. Maintain relevant and updated datasets, including population data, cash disbursements, and any other information needed to monitor and report.
6. Support timely preparation and generation of information products by preparing templates in line with the IOM style guide. Generate pictorial/graphical analysis as well as PPT presentation including graphs, charts, tables and graphics/info graphics and info sheets.
7. Support in unit reporting, including the systematic reporting at cluster level for CBI activities through the 4Ws.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education 

• High school diploma/certificate or equivalent with at least six years of relevant work experience;

OR

• Bachelor’s degree or equivalent in Computer Science/ Geographic Information Systems/ Graphic Design/ mathematic or relevant area from an accredited academic with 4 years of relevant experience.

 Experience

• Experience in data management and use of different techniques for data visualization and monitoring
• Experience working with a non-governmental organization and/or international organization is an advantage.
• Experience implementing and monitoring CBI activities.
• Advanced level of Microsoft Office applications, specifically Excel.
• Knowledge of data protection guidelines and principles;
• Personal commitment, efficiency, flexibility and drive for results.
• Expertise of ESRI ArcGIS and other GIS-related software is an advantage;
• Knowledge of Adobe Illustrator / Id-Design / Photoshop /PoweBI, GIS/ Kobo toolbox/ SPSS or other graphics software
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• Capable of working under stressful conditions.
• Ability and willingness to travel to field locations and work in insecure and hardship environment.

Languages

Fluency in English, and Ukrainian is required. Russian is desirable.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

 Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form by 8 December 2022 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

 Posting period:

From 30.11.2022 to 08.12.2022

2022-12-01T12:05:47.000 2022-12-08T23:59:59.000 TELECOMMUTE Україна Міжнародна організація з міграції / МОМ