Information Management Assistant (Housing/Shelter) до Міжнародної організації з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Information Management Assistant (Housing/Shelter)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short-Term, Six months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 June 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants, and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs).

Under the overall supervision of the Chief of Mission and Programme Coordinator (Shelter and Housing), the direct supervision of Information Management (IM) and GIS Officer, in close coordination with Shelter and Housing Unit and other units Information Management Teams, the successful candidate will provide support to the implementation of IOM Ukraine’s efforts to increase community resilience and cohesion in. The incumbent will be responsible for monitoring the unit activities regarding data collection/management, cleaning data, providing guidance to relevant colleagues in different hubs. S/he will support unit and the supervisor regarding data management and reporting needs.

Core Functions / Responsibilities:

1. Provide support to Activity Reporting Tool (ART) and CRM Platform through data cleaning and entry, data visualisation, including supporting the design, creating and maintenance dashboards and dashboard datasets.
2. Support delivery of trainings to field staff on data collection and management on ART, CRM and other integrated information management systems.
3. Support in the data collection and management process, and the development of an M&E plan/activities.
4. Assist Information Management (IM) and GIS Officer with preparation draft reports for IOM internal reporting through PDMS, donor reporting, cluster reporting etc.
5. Support with general map production for IOM Programme Units to highlight coverage, gaps, and needs by overlaying vulnerability information.
6. Contribute to inputs/notes for sitreps, address data requests and maintain relevant datasets updated, coordinate with IM counterparts at IOM as may be needed.
7. Support strengthening of existing monitoring and reporting mechanisms with a view of improving data collection and analysis.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma/certificate or equivalent with at least five years of relevant work experience; or
• Bachelor’s degree or equivalent in Computer Science/ Geographic Information Systems/ Graphic Design/ mathematic or relevant area from an accredited academic with 3 years of relevant experience.

Experience

• Experience in the management and coordination of information flows, data management including collection, storing, processing and analysing data to generate information products.
• In-depth knowledge of the latest technological developments in information technology and information system.
• Experience with handling confidential data and personal data.
• Experience in carrying out user needs analysis and scoping for development of databases.
• Previous experience in conflict/post-conflict countries is desirable.
• Proven skills to analyze statistical information.
• Ability to formulate IM-related technical requirements and Standard Operating Procedures.
• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice-versa.
• Ability to compile and holistically analyse diverse datasets.
• Team-building and information management skills.
• Demonstrated understanding of different data collection methodologies.
• Understanding of relational data theory.
• Advanced data visualization and information design skills.
• Advanced Power Query, Power Apps, MS Excel skills.
• Experience using data visualization and design tools such as power BI and Adobe illustrator.
• Kobo toolbox, Survey123 or ODK design and implementation for data collection.
• Photoshop editing for development of infographics.

Languages

English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending by 26 June 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 12.06.2023 to 26.06.2023

2023-06-13T10:28:22.000 2023-06-26T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна Міжнародна організація з міграції / МОМ