Project Support Officer at The UNOPS Ukraine Office

The Project Support Officer will report to the Project/Programme Manager. His of her prime responsibility is to ensure production of those work packages assigned by the Project Manager to an appropriate quality, in a set timescale and within a set cost. The incumbent will also be responsible for supporting the Project/Programme Manager with the day-to-day implementation of the project, risks identification and mitigation, reporting, stakeholder management (including liaison with the key beneficiary institutions and partners).

He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of mission reports.  The role can often be required to work in complex and challenging environments with limited resources.

Functional Responsibilities

1.     Project implementation

• Lead and manage the assigned delivery of work packages and take responsibility for the progress of activities achieving the milestones;
• Advise the Project/Programme Manager of any deviations from the plan and update plans, produce stage plans for the work packages;
• Collaborate with the Project/Programme manager to identify, manage and record risks;
• Coordinate and liaise with the Project/Programme Manager on the implementation progress;
• Prepare and maintain project files, including internal and external project reports.

2.     Financial and Procurement Management

Within assigned responsibility:

• Maintain all supporting project financial documents for audit and review processes.
• Ensure data and document entry into UNOPS ERP system (oneUNOPS), in line with the corporate standards and guidelines;
• Monitor project budget and financial expenditure and all administrative procedures in line with the work plan.
• Review invoices and initiate requests for payments and/or advances.
• Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
• Support the Project/Programme Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Alert the Project/Programme Manager of any financial shortfalls and over-expenditures. Prepare budget data and initiate budget revisions if/when required
• Lead and coordinate the development of technical specifications, the scope of works, ToRs for procurement and contracting. Initiate procurement. Monitor performance of contractors and consultants and report as  necessary

3. Project monitoring and reporting

• Provide substantive inputs to assist the Project/Programme Manager in the preparation of project reports and documents.
• Maintain all project records, as required by the Project Management Manual and requested by the Project/Programme Manager. Manage the compilation, consolidation, and analysis of relevant data for the project’s reporting.
• Assist the Project/Programme Manager in the preparation of project completion reports and ensure compliance with the agreement’s obligations.

2018-11-13T09:37:02.000 2018-11-25T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Ukraine The UNOPS Ukraine Office