Office Assistant for the SURGe Project based in Warsaw, Poland at Alinea International (Ukraine Office)
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Position summary:
Given the current security situation in Ukraine, Alinea International Ltd. opens SURGe Project’s office in Warsaw, Poland.
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Employment Type: full-time, Monday-Friday.
Position type: Administrative staff.
Location: SURGe Office, Warsaw, Poland.
Reports to: SURGe Project Director and to the SURGe Project Deputy Director.
Remuneration: fees are subject to negotiation and must not exceed established market rates.
Indicative duties and responsibilities (scope of work):
- Organize and maintain office common areas and optimize office procedures.
- Performing general office clerk duties and errands.
- Schedule and plan meetings and appointments.
- Maintaining supply inventory.
- Resolve office-related malfunctions and respond to requests or issues.
- Maintain trusting relationships with suppliers, customers and colleagues.
- Managing filing system.
- Perform receptionist duties when needed.
- Greeting clients and visitors as needed.
- Organizing travel by booking accommodation and reservation needs as required.
- Coordinating events as necessary.
Preferred qualifications and skills:
- Completed secondary education, supplemented by formal training in secretarial/office work, accountancy, languages or computer training.
- 2+ years of clerical/secretarial/administrative experience preferably in an international set up.
- Excellent written and verbal communication skills.
- Proficiency in MS Office.
Other experience and skills:
- Team player with good interpersonal skills.
- Strong organizational, problem solving, planning and time management skills.
- Ability to multi-task and work under the tight deadlines and limited supervision.
- Excellent knowledge of English, Polish native, knowledge of Ukrainian language will be considered as an advantage.
