Teaching Operations Coordinator at British Council

The British Council in Ukraine, a leading international cultural organization, is recruiting a full-time Teaching Centre Operations Coordinator.

The purpose of this role:

As a member of the Teaching Centre Operations team, the post holder will provide key coordination and logistical support to ensure the smooth running of the teaching operation.

Main opportunities/challenges for this role:

• This role requires analytical thinking skills and good organizational skills. Attention to detail, good time-management, and high levels of professionalism are also essential.
• The post holder will be expected to work independently and collaboratively in seeking to meet the needs of a variety of internal and external stakeholders, each with their own specific concerns and interests.
• In addition, the post holder will be expected to be pro-active and customer-orientated with excellent communication and computing skills.

Main Accountabilities:

• Delivers a range of administrative and/or customer services within agreed corporate procedures, to maximise quality, continuity and efficiency.
• Ensures student registration, customer care and re-registration processes are compliant with corporate policies and support effective teaching, learning and service standards.
• Maintains accurate records (for example, customer and financial) that are compliant with corporate requirements. Drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.
• Performs basic analysis and review data/tasks/information, to support process improvement.
• Provides logistical support within the Teaching centre and supports delivery of internal and external activities, to ensure they run smoothly and efficiently.
• Receives and responds to enquiries from/to customers and may be a specific point of reference for queries. Identifies where more complex issues require resolution by others and refers them on accordingly.
• Recognizes and understands the impact of incidents arising (e.g. complaints, resourcing problems, logistical or technical difficulties) and proactively alerts the relevant team to any issues of concern that are likely to impact teaching delivery/customer experience.
• Proactively communicates and liaises with others to ensure effective coordination and delivery of events, services and activities.
• Builds an understanding of relevant contacts and teams to enable effective resolution of issues when they arise.
• Understands and adheres to risk management procedures relevant to teaching delivery (e.g. child protection, security policies, financial protocols, anti-fraud measures) to protect the interests of the British Council and its customers at all times. Highlights to senior managers any instances of non-compliance.
• Ensures compliance with corporate requirements when handling financial or customer data to support effective reporting and decision making.
• Monitors and takes responsibility for small-scale resources, following established procedures and ensures that equipment and materials are available and ready to use when needed.
• Plans and prioritizes own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon.
• Tasks and coordinates others (e.g. internal colleagues or external suppliers) to complete tasks within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.

Skills, experience and qualifications for the advertised vacancy:

Minimum / essential

• English at C1 level
• Fluent Ukrainian, Russian
• University degree or equivalent

Role Specific Skills

Minimum / essential

• Experience in a customer focused environment.
• Experience of coordinating resources
• Experience with administrative documentation
• Accuracy/attention to detail
• Computing skills (MS Office, Excel)
• Ability to work independently and as a team member

Desirable

• Experience of working in the English Language sector

Candidates wishing to apply should fill out the on-line application form in MyHR system.

What we offer:

• official employment
• basic salary – 24940 UAH Gross (before taxation)
• 13th salary – annual bonus
• 14th salary as Terminal Gratuity
• Medical insurance fully paid for employees + coverage for family members
• 34 calendar days of annual leave
• Study leave, paid sick leave, special leave for volunteering

The closing date for receipt of applications is 24 July 2022.

The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community. We work to ensure that people are not unjustifiably discriminated against on the basis of age, disability, ethnicity, gender, religion or belief, sexual orientation or any other irrelevant grounds. We guarantee an interview to disabled candidates who meet the essential criteria.

The British Council believes that all children have potential and that every child matters – everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989

2022-07-06T14:01:28.000 2022-07-24T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна British Council in Ukraine