Business Support Associate (SC6) (Dnipro, Ukraine) at World Food Programme (WFP)

🚩 Vacancy Announcement n°: 175301
📢 Job Title: Business Support Associate
📌Type of Contract: Service Contract
➡️ Unit / Division: Admin Unit / WFP Ukraine 
📍   Duty Station:  Dnipro
➡️ Duration: 12 months (renewable)
⏰ Closing date: Tuesday 25 October, midnight (Ukraine Time)

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter

What will you do in this position

To coordinate and control a full range of business support services for a specific professional area of work, to ensure that services are delivered effectively.

To join us in saving lives, changing lives. you will have for…

Education: Completion of University Degree (Bachelor’s or equivalent)  in Finance; Administration; Business Administration or other relevant field. A post-secondary certificate in the related functional area is highly desired.
Experience: 6 years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:

• Specialised knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
• Good communication skills in order to provide specialised business support services to a wide range of individuals.
• Ability to analyse and interpret financial data and monitor budgets.
• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
• Ability to build relationships with a variety of individuals across functions.
• Experience in coordinating the work of others and self and training and supporting others.
• Ability to maintain confidentiality

Languages: Native fluency in written and oral Ukrainian. Strong knowledge of English in written and oral communications (essential).

How can you make a difference

1. Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
2. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
3. Prepare and disseminate correspondence, memos and forms.
4. File and update contact information of employees, customers, suppliers and external partners.
5. Support and facilitate the completion of regular reports.
6. Develop and maintain a filing system.
7. Assist office management in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
8. Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services
9. Provide the office management with dedicated executive assistant support.
10. Controlled and monitored attendance and absenteeism records.
11. Follow up with HR office all contractual status for national staff.
12. Any other related tasks.

Before you apply….

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in English language.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.