Project Assistant (NFI IM) - Міжнародна організація з міграції (МОМ), Представництво в Україні (Kyiv)

Open to Internal and External Candidates

 Position Title:Project Assistant (NFI IM)

Duty Station:Kyiv, Ukraine

Classification:General Service Staff, Grade G5

Type of Appointment:Special Short-Term, Six months with the

possibility of extension

Estimated Start Date:As soon as possible

Closing Date:5 May 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to Office of Coordination and Humanitarian Affairs (OCHA) reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items.

IOM is rapidly scaling up Non-Food Items (NFI) distribution responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI supplies.

Under the overall supervision of the Chief of Mission and the Programme Officer (NFI/Common Pipeline), and the direct supervision of the Project Support Officer (NFI Reporting), the successful incumbent will support to develop and provide good quality of data and information manageemtn of NFI and Common Pipeline program in Ukraine.

Core Functions / Responsibilities:

1. Support in the management of NFI/ Common Pipeline data through numerous databases, portals and systems.
2. Maintain, enter, and render data in tabular tools, internal databases and external reporting systems as required, while contributing to the development of improved systems interlinking IOM’s supply chain, warehousing, NFI and Common Pipeline data.
3. Support the integration of IASC’s cross cutting issues (e.g. Gender, Protection, GBV risk mitigation, Environment) in the developed tools and in all key information products.
4. In coordination with relevant colleagues, provide quantitative data and analytics to colleagues, partners, donors and Clusters, on both a regular and ad hoc basis.
5. Identifie errors, gaps and needs in programmatic data and data management systems, and contribute to solving these problems in coordination with relevant colleagues.
6. Assist field/ assessment teams as required with data collection and validation, including on-site fieldwork, data cleaning, and technical support to team members.
7. Uphold the highest standards of data protection at all times, ensuring beneficiary information is protected across all systems and data collection methodologies employed by the unit.
8. Participate in/ contributes to trainings/ workshops/ sessions covering information management, data protection, reporting and/or humanitarian action as requested by supervisory staff.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelors degree in Computer Science, Geographic Information Systems, Mathematics, Statistics, Software Engineering, or relevant area with minimum of three years relevant professional experience; or
• High School diploma or certificate with five years of professional work experience.

Experience

• Experience working in post-conflict/emergency zones and in high-risk environments
• Experience in data collection and protection in a humanitarian emergency context
• Experience in humanitarian or emergency contexts or related fields (operational field experience a must, emergency experience preferred)
• Experience in NFI and Common Pipeline programming in emergency humanitarian response is a distinct advantage
• Experience in project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting advantageous
• Experience with data visualization tools such as PowerBI, Tableau, and/or Adobe Creative suite
• Good coordination and communication skills,
• Excellent analytical skills;
• Excellent interpersonal skills and ability to work effectively and harmoniously in a team with varied cultural and professional backgrounds
• Knowledge in digital applications for data management and collection, such as Microsoft Excel, KoBo Toolbox, Survey123, Survey Monkey, Microsoft Forms, Google Forms
• Fluency with basic office tools and interfaces (ie, Microsoft Office, Outlook, MS Teams)
• Excellent attention to detail required

Languages

English and Ukrainian is required

Fluency in Russian is desirable.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending by 5 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 25.04.2023 to 05.05.2023

2023-04-26T09:48:37.000 2023-05-05T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна Міжнародна організація з міграції / МОМ