Logistics Officer at AVSI Foundation

AVSI Foundation is a global non-governmental organization with headquarters in Italy and currently operating in 40 countries. Its mission is to support human development in developing countries: recognizing the uniqueness of each person, who as such cannot be reduced to a number within an anonymous category such as “the poor, the sick, the disabled”. Furthermore, every person and every community represent a resource, regardless of their vulnerability. This is why AVSI works to help people in becoming aware of their own value and dignity. In Ukraine, AVSI implements humanitarian activities such as Food and Non-food items distributions, Education, Child Protection and Protection sector.

Closing Date: 23/08/2024
Period: 6 months (possibility of extension)
Starting Date: ASAP

JOB DESCRIPTION

Role: The organization is now seeking to recruit one suitable qualified Ukrainian National for the position of Logistics Officer

Department: Administration

Duty Station: Poltava

Aim of the position: The Logistics Assistant will assist the EiE TA and Administration in the general operational management of the dedicated projects by following administrative and logistic operations and procedures and respecting all AVSI policies.

Main tasks and responsibilities:

1) Logistics Duties

Organize logistics related documentation as needed, ensuring paperwork is arranged promptly and appropriately.
Ensure all logistics related assistances are completed in timely manner.
Ensure all procurement activities comply with AVSI Foundation policy and procedures (i.e. Operation Manual)
Prepare logistic related documentation and reports to submit to Logistics officer on monthly basis
Guarantee the proper storage of all relevant documents to trace order history.

2) Admin/Finance Duties

To verify that proper procedure for administration operations is in place and correctly implemented in accordance with the AVSI Rules (Operations manual and AMPE)
Scan, copy and back up monthly financial reports and documents
Proper filing of finance related documents
Performing other tasks from Operation Manager and Accountant

Essential Requirements:

Education: Master’s degree (business administration, accounting, economics, law or related studies) is an advantage

Work Experience: Minimum 1 year working experience in a similar position.

Required skills and experiences:

Hard skills:

-Demonstrated experience in supporting administration and procurement processes (during daily routing activities as well as during annual audits)
-Sound understanding of finance procedures
-Good computer knowledge with proficiency with MS Office suite (especially Excel)
-Strong organizational skills with ability to handle multiple tasks
-Willingness to work under pressure and under strict deadlines
-Aptitude to field work with ability to travel with short notice

Soft Skills:

-Proactive and willing to take initiative.
-Flexibility
-Good communication domain, problem solving and diplomatic skills.
-Good interpersonal skills & team-working skills and provide support to multiple staffs.
-Respect when dealing with others.
-Identify him/herself with the mission, vision and values of AVSI Foundation
-Additional skill and\or experience:

Language Proficiency: Excellent written and verbal communication in English

Reporting structure: Operation Manager

1st (counsellor): Country Representative

Only shortlisted candidates will be contacted.

2024-08-29T15:18:16.000 2024-09-04T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна AVSI Foundation