Program Assistant at America House/Програмний асистент (-ка) до Американського дому

Who We Are

 At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive.

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations.

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Through the U.S. Embassy in Ukraine, IREX administers the America House project, a network of welcoming, dynamic spaces in Kyiv, Odesa and Lviv that foster discussion and debate, provides opportunities for professional and personal skill building, and sparks creativity and collaboration around shared Ukrainian and U.S. values. America House Kyiv offers not only a physical space, but also a virtual hub, which facilitates access to balanced resources and information. Peer-to-peer cultural exchanges, discussions and learning at America House Kyiv provide visitors with a seat in “America’s living room.” For more detailed information about America House Kyiv please visit www.americahousekyiv.org.

The America House Program Assistant will work under the supervision of America House Program Manager, in close collaboration with all program team members. The America House Program Assistant is responsible for welcoming and helping visitors and partners, providing information on programs, resources and opportunities offered, assisting with organizing America House Kyiv events and other tasks to implement programs.

Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s degree;
• Minimum of 1+ years of relevant experience;
• Excellent English and Ukrainian;
• Experience working in communications is an advantage;
• Experience studying in the United States or holding an ECA alumnus/a status is an advantage.
• Strong intercultural and communications skills;
• Excellent verbal and written communication skills;
• Reliable team player;
• Demonstrated customer-service orientation, skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations;
• Must be able to adhere to tight deadlines;
• Familiarity with Word, Excel, PowerPoint, Adobe InDesign, Photoshop, Illustrator, and other related graphic media applications software is an advantage;
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

• Assists with America House Kyiv program development and implementation in online, offline and hybrid formats;
• Assists with writing narrative reports and monthly plans;

• Assists with reporting, internal procedures and management of America House resources through data entry into excel worksheets and calendars;
• Writes and translates outgoing communication and promotional materials into English and Ukrainian;
• Assists with day-to-day management and organization of America House Kyiv virtual and physical resources;
• Registers new members and maintain membership, visitors, and program attendee’s database;

• Assists visitors with checking out and using IT equipment. Provides basic tech support for laptop and tablet use;
• Provides logistical support and room setup for in-person and hybrid events. Please note that the room setup often requires moving chairs and tables;
• Ensures America House Kyiv public spaces are always in presentable and working condition;
• Coordinates with the America House team, cafeteria staff, cleaning personnel, and other support staff to ensure smooth daily operations. This includes ensuring that all necessities and supplies are stocked, and addressing any visitor inquiries.
• Other duties as assigned.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is based in Kyiv, Ukraine.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an equal opportunity employer with a commitment to diversity.

All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled
Position is open until filled.

2024-09-08T21:17:44.000 2024-09-25T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна IREX