Program Assistant at CSO Ukraine programs/Асистент(-ка) програми до IREX

Who We Are

At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive.

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations.

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The goal of the CSO-funded VIA 2.0, URRF and UVRR programs is to advance Ukraine’s stabilization by fostering IDP integration, helping veterans and providing rapid response.

IREX office in Ukraine is seeking a highly-organized and detail-oriented professional to fill the position of Program Assistant for its CSO-funded Ukraine portfolio of programs. The Program Assistant will provide administrative support to the Project Director to ensure the smooth operation of CSO-funded programs and supporting the overall goals of IREX. The position is based in Kyiv.

Are you the next member of our team?

Your Background & Skills

• Minimum of two years of experience, preferably in the NGO sector and on technical assistance projects
• Bachelor’s degree in relevant field.
• Excellent knowledge of Ukrainian
• Good knowledge of English
• Strong intercultural and communications skills
• Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations
• Strong inter-personal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multi-cultural setting
• Excellent writing skills
• Strong interpersonal and organizational skills
• Advanced knowledge of MS Office applications
• Ability to travel (if security situation in Ukraine allows)
• Must demonstrate valid proof of unrestricted work authorization in Ukraine

Your Daily Tasks

• Assist the Project Director in daily administrative tasks, including scheduling meetings, managing calendars, and preparing documents;
• Prepare first draft of documents, letters and reports – edit and review documents drafted by others for dissemination by the Project Director
• Assist in coordinating program activities to ensure timely completion of project phases and accurate documentation
• Plan and coordinate logistics for Director’s participation to internal and external events. Assisting the Project Director to plan trips and ensures effective logistics items (flights, visas, 2 travel advance, travel request, itinerary table + contacts, invitation letter, hotel confirmation, related travel documents) are up to date;
• Maintain and organize project files, records, and documentation;
• Communicate with project stakeholders, team members, and external partners to facilitate project progress;
• Prepare and distribute meeting agendas, minutes, and follow-up action items;
• Assist in the preparation of project reports, presentations, and other communication materials;
• Provide logistical support for project-related events, workshops, and training sessions;
• Assist program staff as needed and provide general support to staff including photocopying, filing, note-taking, and other relevant duties;
• Translate program-related documents (English and Ukrainian);
• Assist with writing reports and monthly plans;
• Perform other duties as assigned by the Project Director.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is based in Kyiv.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an equal opportunity employer with a commitment to diversity.

All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled

Interested candidates are asked to send CVs and Cover letters as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.

2024-09-27T13:56:24.000 2024-10-27T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна IREX