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Office Manager (Kyiv) at Railsware

full-time office Київ (Україна) middle upper, advanced
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We are looking for a highly organized Office Manager for our Kyiv location to manage daily office operations and help us create a comfortable and well-equipped environment for the Railsware team!

You will be responsible for the workspace, travel management, procurement, events, and ensure that all related processes run smoothly. If you are a highly organized, reliable, and energetic person, this position is a great fit for you!

This is an on-site position, we expect you to work from the Kyiv office.

In Ukraine, we collaborate through Diia.City.

Your Skills

  • Upper-intermediate English, fluent Ukrainian
  • Work experience in Office Management, Procurement, Administration, Hospitality, or Customer service
  • Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
  • Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
  • Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
  • Computer literacy – be ready to use new software
  • Experience with GSuite/MS Office and Google Sheets/Excel skills

Would be a plus

  • Experience with task-tracking tools such as Jira, Trello, Asana, etc.
  • Experience in organizing events and travels

Your Responsibilities

  • Oversee daily office operations, including managing food orders, card management, coordinating deliveries, and any office-related requests
  • Manage office procurement by planning, researching, and budgeting for supplies. Oversee office equipment (inventory, accounts, repairs) and manage hardware ordering and delivery logistics
  • Take charge of storage responsibilities, along with inventory management
  • Oversee contract and payment management processes. Accurately process accounting documentation and present it to the Financial team
  • Work closely with coworking partners to handle documents, manage office space access, and ensure all essential services provided by the coworking facility are available
  • Organize travel for office staff, arranging flights, accommodations, and transportation
  • Provide support for hardware repairs and delivery requests
  • Provide active support and maintain volunteer and charity initiatives
  • Help C-level Executives with their personal and business requests
  • Keep useful vendor database up to date and consult requesters on it
  • Attend weekly team meetings and actively contribute to the ongoing improvement of existing processes
Інформація про вакансію
Опубліковано: 31 жовтня 2024
Актуально до: 30 листопада 2024

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Що варто знати про Railsware

Railsware is a product studio. Since 2007, we have shaped our own “know-how” in product creation. Among others, we have helped Calendly and BrightBytes turn from small startups into multi-billion-dollar companies. Railsware products are the next step in company evolution. We have applied the best product development practices to creating our own solutions. Today, Mailtrap.io, Coupler.io, and Smart Checklist for Jira have over 2M users and generate over $2.5M of annual recurring revenue. People feel great here. On average, a Railswarian stays in the company for about 5 years. We support our team with outstanding benefits and remote working culture.
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