We are looking for a highly organized Office Manager for our Kyiv location to manage daily office operations and help us create a comfortable and well-equipped environment for the Railsware team!
You will be responsible for the workspace, travel management, procurement, events, and ensure that all related processes run smoothly. If you are a highly organized, reliable, and energetic person, this position is a great fit for you!
This is an on-site position, we expect you to work from the Kyiv office.
In Ukraine, we collaborate through Diia.City.
Your Skills
Upper-intermediate English, fluent Ukrainian
Work experience in Office Management, Procurement, Administration, Hospitality, or Customer service
Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
Computer literacy – be ready to use new software
Experience with GSuite/MS Office and Google Sheets/Excel skills
Would be a plus
Experience with task-tracking tools such as Jira, Trello, Asana, etc.
Experience in organizing events and travels
Your Responsibilities
Oversee daily office operations, including managing food orders, card management, coordinating deliveries, and any office-related requests
Manage office procurement by planning, researching, and budgeting for supplies. Oversee office equipment (inventory, accounts, repairs) and manage hardware ordering and delivery logistics
Take charge of storage responsibilities, along with inventory management
Oversee contract and payment management processes. Accurately process accounting documentation and present it to the Financial team
Work closely with coworking partners to handle documents, manage office space access, and ensure all essential services provided by the coworking facility are available
Organize travel for office staff, arranging flights, accommodations, and transportation
Provide support for hardware repairs and delivery requests
Provide active support and maintain volunteer and charity initiatives
Help C-level Executives with their personal and business requests
Keep useful vendor database up to date and consult requesters on it
Attend weekly team meetings and actively contribute to the ongoing improvement of existing processes
Railsware is a product studio. Since 2007, we have shaped our own “know-how” in product creation. Among others, we have helped Calendly and BrightBytes turn from small startups into multi-billion-dollar companies.
Railsware products are the next step in company evolution. We have applied the best product development practices to creating our own solutions. Today, Mailtrap.io, Coupler.io, and Smart Checklist for Jira have over 2M users and generate over $2.5M of annual recurring revenue.
People feel great here. On average, a Railswarian stays in the company for about 5 years. We support our team with outstanding benefits and remote working culture.
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